Commanda Community Centre Annual Meeting

The Commanda Community Centre Annual Meeting is Tuesday June 11 at 7:15 pm (registration begins at 6:15 pm).

A proxy vote form is attached, if you cannot attend the meeting. You can have someone vote in your stead. This form must be completed and presented to the Secretary (Ron Phillips) prior to the meeting. All members must register to vote and will be given a voting card.

Please see the revised Bylaws that were posted at commanda.org earlier this year. A comparison of the new bylaws and previous bylaws are also available here (both links also under the About Us tab on the website. The new bylaws will be presented to the members to confirm, reject or amend the bylaws. We also have to repeal the old bylaws. The board has also developed an Anti-harassment Policy for the centre and policies pertaining to finances, communications and minutes which are available on the website for review

In the last President’s Update, we asked for comments on the new bylaws to be submitted by May 15th. This date for submissions has been extended to May 23rd.

Please let us know if you would prefer to have all the information and forms mailed to you as well. For those with no email, we will be mailing all the forms and information.

The Annual Financial Report will be forwarded to all members closer to the end of the Fiscal Year, which is May 31.

Agenda:

Registration, 6:15pm
1. Registration of members eligible to vote, which is only those members registered by midnight, May 15, 2024
2. Registration of proxy vote forms
3. Handout of voting card

90th Anniversary Cake Cutting Ceremony 7:00pm
This short ceremony will be followed by a formal ceremony and get-together later this year.

Annual Meeting, 7:15pm
1. Opening and Welcoming
2. Approval of Agenda
3. Introductions
4. Minutes from Annual Meeting, June 2023
5. Treasurer’s Report
i) extraordinary resolution
6. President’s Report
7. Business:
a) From minutes
b) New
i. Repeal Bylaw # 1
ii. Bylaw # 2
iii. Presentation of Code of Conduct and Ethics
iv. Presentation of Harassment Policy
v. Presentation of Policies and Procedures
8. Nominations and Election of Board Members
9. Board Members Consent
10. Adjournment